Company Secretary Services Malaysia SSM Company Secretary Running a business in Malaysia comes with a set of legal and regulatory requirements. One of the key roles in ensuring compliance and smooth business operations is that of a company secretary. In Malaysia, under the Companies Act 2016, every company is required to appoint a company secretary who is licensed by the Suruhanjaya Syarikat Malaysia (SSM). These professionals are essential to maintaining a company’s legal standing, keeping records, and meeting regulatory deadlines. At Consistant Info, we provide specialized Company Secretary Services in Malaysia, focusing on compliance and corporate governance. Whether you're a small startup or an established corporation, having an experienced SSM-approved company secretary can make a significant difference in the success of your business. What Is an SSM-Approved Company Secretary? An SSM-approved company secretary in Malaysia is an individual who has been officially licensed by the Suruhanjaya Syarikat Malaysia (SSM) to act as a company secretary. This approval ensures they have the required qualifications, experience, and knowledge to handle corporate governance matters. The SSM is the statutory body that regulates companies and businesses in Malaysia, and it ensures that all company secretaries meet the necessary standards to serve companies responsibly. Why Your Business Needs a Company Secretary in Malaysia A company secretary plays a pivotal role in ensuring that a business operates legally and efficiently. Below are some key responsibilities of a company secretary in Malaysia: 1. Legal Compliance One of the primary duties of a company secretary is ensuring that your business complies with Malaysian laws and regulations. This includes filing annual returns, maintaining statutory records, and updating the SSM with any changes to the company's structure, such as the appointment of directors or changes in company shareholdings. Without a qualified company secretary, your business could face penalties or even legal action. 2. Corporate Governance The company secretary helps to ensure that your business adheres to good corporate governance practices. This includes advising the board of directors on compliance matters, organizing board meetings, and ensuring proper documentation of all business transactions and decisions. 3. Maintaining Statutory Registers A company secretary is responsible for maintaining and updating essential documents, such as the company's register of members, directors, and secretaries. These records are crucial in demonstrating the legitimacy and compliance of your business to government authorities and stakeholders. 4. Managing Shareholder Relations If your company has shareholders, managing their expectations and communications is critical. A company secretary handles matters like issuing share certificates, recording transfers of shares, and preparing necessary documentation for shareholder meetings. 5. Filing with the SSM Timely submission of documents such as annual returns, financial statements, and statutory forms is crucial for avoiding penalties. An SSM-approved company secretary ensures that your filings are accurate and on time, protecting your business from unnecessary fines and complications. Benefits of Using Consistant Info for Company Secretary Services in Malaysia At Consistant Info, we provide professional and reliable company secretary services tailored to the unique needs of businesses in Malaysia. Below are some reasons to choose us as your corporate secretary: 1. SSM-Approved Secretaries Our team consists of highly qualified and SSM-approved company secretaries who bring years of experience and deep knowledge of Malaysian corporate law. We ensure that your company remains compliant with all regulatory requirements. 2. Affordable and Flexible Services We understand that every business has different needs. Whether you're a startup, SME, or large corporation, we offer scalable services to match your business size and requirements. We provide cost-effective solutions without compromising on quality. 3. Comprehensive Corporate Solutions In addition to company secretary services, we offer a range of corporate solutions, including company incorporation, registered office services, and business consultancy. This ensures that all your corporate needs are met under one roof, saving you time and effort. 4. Timely and Accurate Filings We handle all your company filings and submissions, ensuring that you never miss a deadline. Our team keeps track of your reporting schedules and submits your documents accurately and on time, helping you avoid penalties and maintain good standing with the SSM. 5. Proactive Corporate Governance Support We take a proactive approach in advising you on corporate governance and compliance. From the preparation of board resolutions to the management of shareholder meetings, our secretaries are always available to provide guidance and ensure that your business stays on the right track. How to Appoint an SSM-Approved Company Secretary Appointing a company secretary is a straightforward process, but it requires attention to detail. Here's how you can get started with Consistant Info: 1. Consultation: Contact us for a free consultation where we assess your company’s needs and provide a tailored solution. 2. Appointment: Once you're ready, we handle the documentation and filing with the SSM to officially appoint the company secretary. 3. Ongoing Support: After appointment, we provide continuous support to ensure that your business stays compliant with all Malaysian laws and regulations. Conclusion A company secretary plays a critical role in maintaining the legal and operational health of your business in Malaysia. Whether you're setting up a new company or managing an existing one, having an experienced, SSM-approved company secretary is vital to ensure compliance and smooth operations. At Consistant Info, we provide top-notch company secretary services in Malaysia, backed by years of experience and a commitment to corporate governance. If you're looking to appoint a company secretary or need more information on how we can help your business thrive, contact Consistant Info today. Our expert team is ready to guide you through every step of your business journey. Contact Us : A-12-05, Ekocheras Office Suites, No, 693, Jln Cheras, Batu 5, 56000 Cheras, Federal Territory of Kuala Lumpur Email: [email protected] Phone: +6011 3669 6823
